Fundraising and Outreach Director

Position Summary

The Funding and Outreach Director will lead the execution, analysis, planning, control and evaluation of fundraising and outreach efforts; build strategic relationships within the community; conduct a variety of outreach activities; and lead the Funding and Outreach Committee.

Key Responsibilities 

Fundraising

• Create a diversified annual fundraising plan that is in alignment with The Pines Preservation Guild’s strategic plan.

• Conducts activities related to establishing and managing annual giving campaigns, event planning, and fundraising activities.

• Supports and grows special events and third-party sponsorship opportunities.

• Develops and directs a program for the cultivation, solicitation, and stewardship of individual donors, businesses, and foundations.

• Manages a timely and appropriate donor management and acknowledgement system.

• Maintains accurate records and provides regular reports on goals in the fundraising plan.

• Identify, organize, and execute key activities to cultivate new and to sustain long-term donor relations. 

• Create and implement online strategy for web-based fundraising campaigns.  

• Contribute to a monthly sponsor/donor newsletter with a special focus on donor/human interest storytelling.

Outreach

• Creates an annual outreach plan.

• Develops a plan to recruit, train, and utilize volunteers.

• Attends relevant community meetings; participates in relevant councils and committees.

• Schedules outreach presentations in the community and communicates with the board regarding coverage and responsibilities.

• Develops a consistent presentation outline.

• Develops outreach materials and packets.

• Works with the President to maintain relationships with collaborative partners and cultivates new ones with other organizations and businesses doing complimentary work.

• Assists in the coordination of special events, including holidays; donor/partner/volunteer appreciation activities.

• Oversee the development and implementation of programming and process evaluation to determine effectiveness.

• Assists the Board with grant research and writing, if needed. 

Board Member Responsibilities

• Provide inspired leadership for The Pines Preservation Guild.

  • Represent The Pines Preservation Guild with the highest standard of integrity and transparency

    • Duty of care, duty of loyalty, duty to act in good faith, duty of obedience

  • Model commitment to our mission, vision, and core values to those within and without our organization.

  • Maintain confidentiality to include, but not limited to, The Pines Preservation Guild’s board meetings, Standards of Operation, policies, and financial records to persons inside and outside of the organization unless deemed appropriate by the executive team to release information.

  • Promote a spirit of teamwork through modeling the way of accountability, effective communication, integrity and creative problem solving.

  • Participate in philanthropic networks. Stay abreast and monitor trends in the nonprofit and foundation world. Identify and undertake professional development and training.

• Must participate in The Pines Preservation Guild’s “Intro to Historic Preservation” training class prior to start of term of service.

• Identify and recruit individuals, businesses, and community based organizations that may sponsor or donate funds for the benefit of The Pines Preservation Guild, in line with strategic priorities and funding plan.

• Follow the bylaws, conflict of interest, and any other policies or publications founded by The Pines Preservation Guild, and take seriously the legal, fiscal, and ethical responsibilities the Board carries

• Prepare for, attend, and conscientiously participate in board meetings and events.

• Sign official documents of the organization, as required. 

• Submit monthly report of committee activities, and annual committee AAR, budget and strategic plan that are in line with The Pines Preservation Guild’s overall strategic plan and program initiatives.

• Keep a digital notebook which contains, at minimum, copies of committee monthly reports, and After Action Reports (AARs) for the designated position duties or programs.

• Maintain and update position description and submit annually to the President for review.

• Participate in recruiting of staff/volunteer/board members, specifically taking the lead on planning for their own succession and offering up recommendations to the board. Orient's new Funding and Outreach Chair.

Volunteer and Committee Management

• Responsible for recruiting, training, and establishing committee members, to include user roles and responsibilities, access to necessary Google Drives, Asana, and other committee software and programs

• Delegate committee tasks to volunteers as needed, working with the Operations Chair to establish position descriptions, necessary SOPs, and rewards & recognition

• Support volunteer communication with the board, to include organization announcements, updates, etc.

• Track committee volunteer hours and submit monthly.

Time Required

15-20 hours per month on average, more time may be required for budget preparation, year-end, proposal deadlines or events | Term of Service: 2 years

Qualifications & Special Skills

• Transparent and high integrity leadership.

• Strong personal interest in historic preservation, architecture, and/or urban planning.

• Committed to accuracy, transparency and timeliness.

• Strong interpersonal skills including relationship and trust building, communication and listening, and personal engagement.

• Experience with non-profit fundraising.

• Excellent presentation creation and communication skills.

• High level attention to detail and organization skills.

• Ability to manage multiple projects.

• Outgoing and engaging personality with confidence to interact face to face with individual and corporate donors.

Preferred Qualifications

• Experience preparing reports for funding sources.

• Knowledge and experience with social media platforms and websites.

• Familiarity with Microsoft Office Suite, Google Suite, iWorks, Asana.

• Ability to prepare and present oral and written reports on development and outreach activities, to track and assess progress and address program deficiencies as they occur.

• Experience working with remote teams.