The Pine Preservation Guild Board Position

Operations Director

Position Summary

The Operations Director position offers an opportunity to work inside a dynamic and developing regional historic preservation organization. The Pines Preservation Guild seeks someone who loves community building, enjoys interacting with the public, and is motivated by the mission-driven work of helping to manage and grow a non-profit organization.

The Operations Director is responsible for the day to day functions of The Pines Preservation Guild. This includes staff management and client relations to ensure smooth daily operations and a high level of care.

Key Responsibilities

  • Plans, manages, and executes processes associated with the engagement of our community.

  • Answers The Pines Preservation Guild email during work hours to answer any questions, concerns, and inquiries.

  • Works collaboratively with our board members improve existing programs.

  • Develops and implements systems to measure and monitor member satisfaction.

  • Works closely with the Executive Director to guide the formation of classes, workshops, and events.

  • Works with the Education Director, Fundraising and Outreach Director, board, and volunteers to plan and execute special events.

  • Assists with The Marketing Director to execute a marketing plan, including sending out press releases, posting to social media, sending emails, developing print materials, and helping distribute materials.

  • Represents The Pines Preservation Guild at public events and festivals as needed.

Board Member Responsibilities

  • Provide inspired leadership for The Pines Preservation Guild.

    • Represent The Pines Preservation Guild with the highest standard of integrity and transparency

      • Duty of care, duty of loyalty, duty to act in good faith, duty of obedience

    • Model commitment to our mission, vision, and core values to those within and without our organization.

    • Maintain confidentiality to include, but not limited to, The Pines Preservation Guild’s board meetings, Standards of Operation, policies, and financial records to persons inside and outside of the organization unless deemed appropriate by the executive team to release information.

    • Promote a spirit of teamwork through modeling the way of accountability, effective communication, integrity and creative problem solving.

    • Participate in philanthropic networks. Stay abreast and monitor trends in the nonprofit and foundation world. Identify and undertake professional development and training.

  • Must participate in The Pines Preservation Guild’s “Intro to Historic Preservation” training class prior to start of term of service.

  • Identify and recruit individuals, businesses, and community based organizations that may sponsor or donate funds for the benefit of The Pines Preservation Guild, in line with strategic priorities and funding plan.

  • Follow the bylaws, conflict of interest, and any other policies or publications founded by The Pines Preservation Guild, and take seriously the legal, fiscal, and ethical responsibilities the Board carries

  • Prepare for, attend, and conscientiously participate in board meetings and events.

  • Sign official documents of the organization, as required. 

  • Submit monthly report of committee activities, and annual committee AAR, budget and strategic plan that are in line with The Pines Preservation Guild’s overall strategic plan and program initiatives.

  • Keep a digital notebook which contains, at minimum, copies of committee monthly reports, and After Action Reports (AARs) for the designated position duties or programs.

  • Maintain and update position description and submit annually to the President for review.

  • Participate in recruiting of staff/volunteer/board members, specifically taking the lead on planning for their own succession and offering up recommendations to the board. Orient's new Funding and Outreach Chair.

Time Required

20 hours per month on average, more time may be required for budget preparation, year-end, proposal deadlines or events | Term of Service: 2 years

Qualifications & Special Skills

  • Transparent and high integrity leadership.

  • Strong personal interest in historic preservation, architecture, and/or urban planning.

  • Committed to accuracy, transparency and timeliness.

  • Strong interpersonal skills including relationship and trust building, communication and listening, and personal engagement.

  • Superior knowledge of multiple operational functions and principles, including finance, customer service, production, and employee management

  • Excellent presentation creation and communication skills.

  • High level attention to detail and organization skills.

  • Proven ability to plan and manage operational process for maximum efficiency and productivity

  • Ability to streamline and implement new structures and roles that create speed, efficiency, and support rapidly shifting business demands

  • Strong working knowledge of industry regulations and legislative guidelines

  • Outgoing and engaging personality with confidence to interact face to face with individual and corporate donors.

Preferred Qualifications

  • Experience with budget and business plan development

  • Proven ability to develop innovative solutions for increased productivity

  • Superior negotiation skills in both internal and external settings

  • Masterful organizational, communication, and leadership skills, demonstrated by previous professional success.

  • Familiarity with Microsoft Office Suite, Google Suite, iWorks, Asana.

  • Strong Decision-making skills.

  • Creative problem-solving techniques.

  • Project Management.

  • Experience working with remote teams